From the blog
Document management
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Document management for public funding: how to organise client dossiers with DocuMap
Managing documents in public funding work is not just about storing files. It means holding together funding calls, grants, expenditure reports, technical annexes and correspondence with the funding body without losing control. Every application needs dozens of documents: financial statements, registry extracts, contracts, invoices, declarations, investment plans. Every client has a different set, often for…
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Data room for law firms and lawyers with DocuMap
In a law firm, documents are never “just files”. They are contracts, drafts going back and forth, registry extracts, opinions, relevant e-mails, technical annexes, financial statements, correspondence with opposing parties and advisers. Usually multiplied by several clients, several matters, several courts. When the volume grows, many firms start talking about a “data room”. In day-to-day…
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Organising documents and contracts in a startup
Organising documents and contracts is one of the most underrated problems in startups. At the start everything goes “on Drive”, a few folders on Dropbox, PDFs by e-mail… and it seems to work. Then the team grows, clients, suppliers, funding calls and investors arrive, and suddenly nobody can find anything any more. In this guide…
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Procurement and the need for document management software
Ask a procurement manager at an SME how much time they really spend negotiating with suppliers and how much they spend “looking for things”, and you usually get a smile. The daily job is not only about negotiations and price analysis: it is also about contracts to dig out, quotes to track down, old e-mails…
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AI document management software: why it saves you time and money
In most companies and professional firms the situation is always the same: documents pile up, contracts multiply, deadlines increase. The tools, though, are the same as ever: shared folders, e-mail attachments, Excel files to keep track of deadlines, reminders scattered across personal diaries and calendars. As long as the volume of documents stays small, this…
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Document management system (DMS): what it does and why you need one
Why you can no longer do without a document management system In today’s organisations, document management is no longer just a matter of folders on the server or a few files shared on a generic cloud. Professionals and companies work every day with contracts, invoices, client dossiers, technical documents, minutes and attachments of every kind.…
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DocuMap, OneDrive, Google Drive or Dropbox? The definitive comparison of document management software
When it comes to organising business documents, contracts and shared archives, almost everyone thinks straight away of OneDrive, Dropbox or Google Drive. They are familiar names, in use for years. But for anyone who really works every day with case files, matters and client or property dossiers, there is an alternative designed for exactly that:…